Accounting Specialist

Job Description

Summary

The Accounting Specialist is responsible for the application of the firm’s cash receipts on a daily basis. This position will also assist the accounts payable team with a variety of tasks, as workloads require. Processes automated Accounts Payable file uploads, and assists with new automation initiatives. Handles additional ad hoc tasks as determined by management.

Required Education & Experience

• 2 years minimum Accounting or Finance experience.
• Experience in Microsoft Word and Excel.
• Strong customer service background.

Preferred Education & Experience

• Law Firm experience preferred.
• Bachelor’s degree in Accounting or Finance, or equivalent experience.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Cash Application/Banking (80%)
  • Post all daily cash receipts to client accounts.
  • Prepare backup for cash receipt batches to assist in reconciling daily bank activity.
  • Provide backup for monitoring daily bank activity for incoming wire transfers.
  • Provide backup for processing credit card payments from clients.
  • Perform research on cash receipt applications as necessary.
• Accounts Payable (10%)
  • Process accounts payable uploads.
  • Troubleshoot upload issues related to daily, weekly and monthly uploads.
  • Assist with the approval of invoices for both firm and client billable expenses.
  • Assist with the approval of expense reimbursements and uploading reimbursement batches for payroll.
  • Assist with invoice approval and processing check payments to vendors.
  • Process USPTO cost uploads for billing on client invoices.
  • Train on all accounts payable postings, and post, as workloads require.
• Tax Compliance (5%)
  • Assist in tracking and scanning W9s, and assist with response to annual B notices related to 1099 submissions.
  • Obtain and monitor vendor W9s, Federal ID Numbers and TIN Matching for all AP and Trust Vendors.
• General and Administrative (5%)
  • Perform other duties as assigned.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

AAP/EEO Statement

Stinson LLP is an equal opportunity employer. We encourage qualified minority, female, veteran, disabled and other diverse candidates to apply and be considered for open positions. We offer a competitive compensation and benefits package.

Stinson LLP is a federal contractor. Information gathered through applicant Voluntary Self-Identification will be used periodically with various government agencies for statistical reporting and to measure the effectiveness of our Affirmative Action and EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Applicants with a disability that are in need of an accommodation to complete the Stinson LLP application process should contact Human Resources at 316.268.7962 or email Talent@stinson.com.

By submitting this application, you certify the information provided is true to the best of your knowledge and belief.  You understand that being untruthful in response to any of the answers provided within this application or any of the attached documents may lead to your termination in the event you are employed. If employed, you will be required to provide documentation showing you are legally authorized to work in the United States. We conduct criminal background checks of all individuals offered employment.