Accounting Coordinator

Job Description

Overview:

Must be located in Chicago and able to go into the office in accordance with our hybrid office model.

DDB Chicago is a communications agency dedicated to making creative work that works.

We believe in the power of creativity to create the change we want to happen in the world and develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale.

We are a global network of agencies who believe firmly in respect, kindness, openness, self-expression, and creativity, making spaces for the lived and learned experiences of all our people, and helping them to be the best they can be. We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo. We are a place packed with the energy and passion to make things happen.

We are seeking an Accounting Coordinator to join our team. This role will assist with full cycle A/P invoice entry and payment, expense report auditing, and month end close. We are looking for someone who can manage multiple workflows and deadlines to support our clients and staff across the agency.

Responsibilities:

Responsibilities include:

• Manage Accounts Payable Incoming Traffic
  • Review A/P emails to ensure timely processing of invoices
  • Correspond with Client billing team to resolve invoices with missing or incorret coding
  • Process exception invoice vouchers as needed
  • Ensure accurate and timely processing of invoice vouchers
  • Resolve workflow stoppage with corrective actions
• Cash Flow Management
  • Review oustanding open payables to ensure vendor payments are processed in a timely manner
  • Prepare 3-month rolling vendor disbursements
• Timekeeping System
  • Monitoring submissions and compliance
  • Assist employees with system issues
• Expense Reporting
  • Mastery of client T&E policies
  • Audit expense reports for reimbursement per company policies
  • Ensure receipts are proper
  • Weekly airfare monitoring and support
  • Ad hock reporting
• Month-End Close
  • Prepare journal entries for month-end accruals and project entries

Qualifications:

Critical Skills:

• Efficient, detail-oriented, highly organized with the ability to prioritize and multi-task in a fast-paced environment
• Microsoft Excel mastery, pivot tables, VLOOKUP/HLOOKUP, advanced formulas, charts, etc.
• You are a process-oriented individual with an understanding of how data and systems work together
• Good communication skills
• Strong interpersonal skills to interact within team and across functions
• Proactive, eager, and willing to learn

Qualifications:

• Bachelor’s degree in Accounting
• 1 year experience or recent internship
• Excellent analytical, interpersonal, and communication skills
• Detail-oriented and able to work in a meticulous manner

Preferences:

• Experience working on an ERP system such as Microsoft Dynamics AX
• Agency or marketing services industry experience

What we offer:

• ???? Competitive Salary
• ??Comprehensive medical, dental, and vision plans
• ?????Generous Time Off
• ????Paid parental leave
• ????Tuition Reimbursement
• ????Family Planning Assistance
• ????Stock Discounts
• ????Transit Discounts
• ????LinkedIn Learning Access
• ????Employee Assistance Programs

Please let us know should you require any additional support or assistance through the recruitment process.

DDB is an equal opportunities employer and will never favor or discriminate against anyone based on their age, gender, ethnicity, sexual orientation, disability, pregnancy or maternity, religion or belief, marriage or civil partnership, gender identity, expression, or realignment.

This role requires regular in-office presence with a minimum of three days per week, to engage and collaborate in in-person team interactions and meetings as required.