Accounting Associate

Job Description

Job Description
Job Title:

Accounting Associate

Reports To:

Chief Financial Officer
FLSA Status:

Exempt

Department:

Finance
Labor Status:

N/A

Approved By/Date: 9/06/23
Community Servings’ mission is to actively engage the community to provide medically tailored, nutritious, scratch-made meals to chronically and critically ill individuals and their families. In addition, we are committed to prioritizing racial and economic justice and health equity in all our programs and business practices.
We are a dynamic and fast-growing agency at the forefront of the “Food is Medicine” field, providing over 1M medically tailored meals annually to clients and their families experiencing illness and food insecurity in Massachusetts and Rhode Island. In addition, our work strongly focuses on supporting the regional local food system, delivering high-quality nutrition education to the community, and hosting an on-site food-service workforce development program. Over the past 33 years, the agency has provided 11M+ free, scratch-made meals.
The main role of the Accounting Associate is to perform varied financial recordkeeping duties which include confidential accounts payable and other accounting tasks.
Primary Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the experience, knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Accounts payable:
Review all invoices for authorization, accuracy, and compliance with agency policy.
Verify account coding.
Enter invoices into the accounting software.
Pay invoices weekly or as needed, subject to cash flow needs.
Resolve invoice problems with vendors.
Maintain and reconcile company credit card accounts.
Perform expense analysis as required.
Perform accounts payable tasks for affiliated organizations.
Prepare and file 1099 statements annually.
Keep accounts payable files up to date and in good order.
Accounting:
Prepare payroll bank account reconciliations.
Perform month-end, quarter-end, and year-end closing tasks.
Reconcile credit card receipts and enter the general ledger monthly.
Record cash receipts and deposits.
Maintain capital pledge records.
Record loan transactions.
Prepare schedules and assemble backup for annual audit.
Other:
Maintain finance department files in good order.
Perform other related administrative duties as required by the Chief Financial Officer.
Qualification/Experience:
General knowledge of accounting principles
Detail-oriented individual with a high degree of accuracy while processing tasks efficiently.
Ability to solve problems alone or with others.
Ability to follow procedures and maintain consistency.
Ability to manage time and meet deadlines.
Experience and comfort with the use of spreadsheets and accounting software.
Sound administrative skills and solid knowledge of general office procedures.
Skill in interpersonal relations to ensure effective communication with a multi-cultural population.
Bi-lingual speaking ability (e.g., Spanish) is a plus.
Education/ Experience:
Bachelors Degree in Accounting or Business Administration or equivalent relevant work experience.
One to three years of accounting experience.
Benefits:
We offer a complete benefits program including:
Medical Insurance
Life-, Short- and Long-Term Disability Insurance
Paid Vacation, Holidays, Sick Time, and Personal Time off
Flexible Spending account (Medical and Daycare)
Tuition reimbursement
403(b) Retirement Plan
Free life insurance
Free Dental Insurance
Free daily community lunch
Free parking
Physical Demands:
This position requires extended periods of sitting.
Community Servings knows that diversity drives excellence. We are a place where everyone is welcome. We celebrate, promote, and derive strength from a diversity of lived experiences. We actively seek and encourage an inclusive workforce.
Community Servings participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster (English/Spanish) and Right to Work Poster (English/Spanish) for additional information. If E-Verify cannot confirm that you are authorized to work, Community Servings is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before any action is taken against you, including terminating your employment. Community Servings can only use E-Verify once you have accepted a job offer and completed Form I-9.

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